ScanM2 Launches ScanTrack: Manage Tasks Directly in a 3D Virtual Tour

ScanM2 is launching ScanTrack, a tool for managing tasks and coordinating work directly within a 3D virtual tour of a real property or facility. Open the tour, create a task at a specific location, assign it to a team member or contractor, and review the results through their reports. Many issues that previously required a site visit can now be addressed remotely.

At ScanM2, we provide 3D laser scanning, building measurements, as-built drawings, and BIM modeling services. Working with architects, interior designers, and construction companies has shown us how much time teams spend clarifying instructions and coordinating work. That’s why we developed ScanTrack: to help clients continue using their building data throughout renovation, construction, and facility operations.

How Much Does a Single Site Visit Cost?

If a business owner’s, project manager’s, or lead architect’s time is worth $50, $100, or $200 per hour, traveling to a site to clarify one issue can become a significant expense. You need to get there, find the right person, explain the task, and return to the office. Transportation, parking, and other expenses add to the cost.

Suppose you value your time at $100 per hour and a site visit takes two hours. That’s $200 worth of your time, even before travel expenses. Those hours could otherwise be spent on design work, client meetings, or developing new business.

Technology is already changing traditional workflows. 3D laser scanning makes it possible to capture detailed information about a building and reduce manual measurements. The next step is to use digital building data for everyday task management.

When an issue can be resolved using available visual information, an additional site visit may not be necessary.

A Digital Twin Based on a 3D Virtual Tour

For everyday visual monitoring, ScanTrack offers an accessible approach to a digital twin based on panoramic imagery.

Users can open a familiar room or facility, inspect a particular area, and attach tasks, comments, photos, and documents to specific locations within the 3D tour.

This workflow does not require creating a detailed BIM model or learning specialized BIM editing software. Visual inspections, communication, and task tracking can be handled through the virtual tour, while engineering calculations and design development remain within their dedicated tools.

A 3D tour represents the condition of a property at the time it was captured. Progress therefore needs to be confirmed through updated photographs and reports from the people performing the work.

ScanTrack helps teams resolve certain issues remotely while keeping on-site inspections for situations where physical verification is necessary.

How Task Management Works Inside a 3D Tour

Imagine that a contractor needs to correct a section of wall finishing.

In a conventional message, an instruction such as “Fix the wall next to the door” may lead to confusion. Which room? Which door? Which section of the wall?

With ScanTrack, the task is attached to a precise location in the virtual tour. The contractor can see the surrounding space and understand exactly where the work is required.

1. Open the 3D tour. Navigate to the relevant area and mark the location where work is needed.
2. Create and assign a task. Add instructions, select the responsible person, and set a deadline.
3. Receive a progress report. The assigned person completes the work and uploads photographs or other supporting materials.
4. Review the result. Check the submitted evidence, leave comments, request corrections, or close the task.

Each task retains its description, assigned person, deadline, and status. Related files and discussions provide context for everyone involved.

Managers can monitor progress more efficiently, while contractors receive clearer instructions about what needs to be done and where.

ScanTrack for Construction, Manufacturing, and Property Management

ScanTrack is not limited to architecture or construction.

The platform can support task management across different industries wherever work needs to be assigned to a specific physical location, completed by a responsible person, and verified afterward.

Manufacturing and Industrial Facilities

At a manufacturing plant, a production manager can identify an area in the 3D tour and assign a task to inspect equipment, correct an issue, clean a workstation, or arrange maintenance.

The employee sees the exact location, receives instructions, and submits confirmation when the work is complete.

Property and Facility Management

Property management companies can use ScanTrack to coordinate maintenance teams across rental properties.

A manager can assign tasks such as repairing a leak, replacing a light fixture, or preparing an apartment for a new tenant. Work can be tracked across multiple properties, with photo reports documenting completed tasks.

Hotels, Restaurants, and Commercial Properties

Hotels can coordinate room repairs and routine maintenance. Restaurants and clubs can assign tasks to technical staff, monitor cleaning, and oversee preparation of facilities.

The same approach can be applied to warehouses, shopping centers, office buildings, and commercial cleaning services.

Architecture, Interior Design, and Construction

Architects and interior designers can use ScanTrack to support design implementation and site supervision.

Construction companies can coordinate subcontractors, document defects, assign corrective work, and verify completed tasks.

Regardless of the industry, the underlying workflow remains the same: a task is linked to a real location, assigned to a responsible person, given a deadline, and supported by evidence of completion.

ScanTrack Pricing and Data Storage

ScanTrack costs $9 per user per month. Data storage is billed separately according to the selected capacity.

New users can try the service free for 14 days.

Subscription or storage capacity	Monthly price
ScanTrack — 1 user	$9
Storage up to 10 GB	$5
Storage up to 100 GB	$19.50
Storage up to 1 TB	$49.50
Storage up to 22 TB	$300
Storage up to 300 TB	Upon request

The monthly cost combines the number of ScanTrack users with the selected storage plan.

For example, one user with up to 10 GB of storage costs $14 per month. Three users with the same storage capacity cost $32 per month.

Consider the earlier example of a two-hour site visit valued at $200 in working time. If ScanTrack helps replace even one such trip with remote communication and verification, the time saved may be worth considerably more than the monthly subscription.

The actual benefit depends on the team’s workflow and the types of issues that can be resolved remotely.

3D scanning and preparation of the property’s visual materials are separate ScanM2 services.

Try ScanTrack on a Real Project

The easiest way to evaluate ScanTrack is to test it on an actual property or facility.

Choose a project, open its 3D tour, and create your first task. Invite the responsible person, receive a photo report, and see how many clarification calls or site visits you can avoid.

The 14-day free trial gives you an opportunity to evaluate whether location-based task management fits your team’s workflow.

If you do not yet have the necessary building imagery, ScanM2 can help determine the appropriate capture requirements and prepare the materials needed to use ScanTrack.

Explore ScanTrack and start your free trial